User Role Management

◄ Admin

All PRAMS user accounts are assigned a role and that role defines the permissions for what that user can or cannot do within the system. A base set of roles is provided but you may modify or rename them. You may also create as many different roles to meet your companies criteria.

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Where can I find it?

You can find this process on the main menu under the Admin | User Role Management, or by using the screen search at the top of the screen.

How do I use it?

The screen contains three main sections. On the left is a list of roles that have been created, in the middle are the name and description of the role along with a list of permissions with their current settings. The section on the right displays a list of users who are currently assigned the selected role.

Editing an existing role

To alter the permissions for an existing role select the role from the list on the left, make the changes needed, and then click save to apply the changes.

Adding a new role

There are two ways to add a new role, by creating a new role from scratch or by copying and editing an existing role. Usually it is simpler to copy the role from and existing and just modify the permissions that need to be changed.

To create an entirely new role from scratch click the button labeled 'New' at the bottom left of the screen. You will be prompted to provide a unique name and description for the role you are creating. Enter this information and click 'Create Role'. Note that using the method will set all permissions to their most restrictive state initially.

To copy a role first select the role from the list on the left you wish to copy then click the button labeled 'Copy' at the bottom left of the screen. You will be prompted to provide a unique name and description for the role you are creating. Enter this information and click 'Create Role'.

Removing an existing role

If you no longer need a role you may remove it by clicking the button labeled 'Delete' at the bottom left of the screen. If there are any users currently assigned the role you are attempting to remove you will be notified of this and not allowed to continue with removing the role.

Exporting current roles/permissions

You may export a report that shows all the currently defined roles and the state of their permissions by clicking the button labeled 'Print Report' at the bottom left of the screen.

Permissions

The currently available permissions and the levels they may be assigned are detailed in the table below. Be aware that as new functionality is added to PRAMS new permissions may be added. In most cases these permissions will be set to their most restrictive state and it will be up to you to determine which roles should be modified to include the new functionalities access.

Be aware that some processes, specifically ones that process monthly production records require both permission to use and that the user be either the analyst assigned to the site or be aliased a user who is the analyst assigned to the sites to be processed.

Current Permissions

Category	Process	Permission Levels
Administrative	User Maintenance	no access (user will not be allowed access to User Maintenance) modify routes (user allowed access but only to modify assigned routes) modify everything (user has permission add, edit and deactivate user accounts)
Administrative	User Role Management	no access (user will not be allowed access to User Role Management) allow access (user has permission to add, edit and remove roles)
Administrative	Modify Monthly Production	no access (user will not be allowed to mass insert/delete monthly production records) allow access (user will be allowed to mass insert/remove monthly production records)
Administrative	Modify Daily Production	no access (user will not be allowed to mass insert/delete daily production records) allow access (user will be allowed to mass insert/remove daily production records)
Administrative	Modify Database Auditing	no access (user will not be allowed manage database audit settings) allow access (user will not be allowed manage database audit settings)
Administrative	Global Settings	no access (user is not allowed access to Global Settings) allow access (user is allowed access to Global Settings)
General	Analyst	no access (user is not allowed access to any processes that can change setup data) allow access (user is allowed access to processes that can modify setup data but do not have a specified permission)
General	Site Maintenance	no access (user is not allowed access to Site Maintenance) read-only (user is allowed access to Site Maintenance but may not change anything) add/edit/delete own sites (user is allowed add, edit and remove sites where they are assigned as the analyst) add/edit/delete all sites (user is allowed add, edit and remove any sites)
General	Site Diary	no access (user is not allowed access to site diary processes) read-only viewing (user is allowed view existing diary entries) add (user is allowed add diary entries) add+edit own entries (user is allowed add and edit any diary entries made by them) add+edit all entries (user is allowed add and edit any diary any entries)
General	Gas Analysis	no access (user is not allowed to enter or import gas analysis records) allow access (user is allowed to enter or import gas analysis records)
General	Scheduler Setup	no access (user is not allowed to use the task setup process) read-only viewing (user may access the task setup process but only to view what is currently setup) add/edit/delete own tasks (user is allowed create and edit new tasks but only remove tasks created by themselves) add/edit/delete all tasks (user is allowed create, edit and remove tasks) add/edit/delete own tasks + clear logs (user is allowed create, edit, and remove tasks and can clear task logs)
General	Operating Company Editor	no access (user is not allowed to use the Operating Company Maintenance process) allow access (user not allowed to use the Operating Company Maintenance process)
General	Field Editor	no access (user is not allowed to use the Field Editor process) allow access (user not allowed to use the Field Editor process)
General	Formation Editor	no access (user is not allowed to use the Formation Editor process) allow access (user not allowed to use the Formation Editor process)
General	Route Editor	no access (user is not allowed to use the Route Editor process) allow access (user not allowed to use the Route Editor process)
General	Injection Site Limits	no access (user is not allowed to use the Injection Site Limits process) allow access (user is allowed to use the Injection Site Limits process)
General	Mass Edit	no access (user is not allowed to use the Mass Edit or Mass Data Update processes) allow access (user is allowed to use the Mass Edit and Mass Data Update processes)
General	Address Book	no access (user is not allowed to use the Address Book process) allow access (user is allowed to use the Address Book process)
General	Purchaser Site Setup	no access (user is not allowed to use the Purchaser Site Setup process) allow access (user is allowed to use the Purchaser Site Setup process)
General	Partner Site Setup	no access (user is not allowed to use the Partner Site Setup process) allow access (user is allowed to use the Partner Site Setup process)
General	Downcode Maintenance	no access (user is not allowed to use the Downcode Maintenance process) allow access (user is allowed to use the Downcode Maintenance process)
General	Meter Factor Editor	no access (user is not allowed to use the Meter Factor Editor process) allow access (user is allowed to use the Meter Factor Editor process)
General	BOF Factor Editor	no access (user is not allowed to use the BOF Factor Editor process) allow access (user is allowed to use the BOF Factor Editor process)
General	Fluid Levels	no access (user is not allowed to import fluid levels) allow access (user not allowed to import fluid levels)
General	Site Documents	no access (user is not allowed to use Site Documents process) download (user is allowed to view and download documents) upload & download documents (user is allowed to view, upload, and download documents) manage (user is allowed to view, download, and remove documents) manage (user is allowed to view, download, and remove documents as well as manage categories)
Daily	Daily Test Maintenance	no access (user is not allowed to use the Daily Test Maintenance process) allow access (user is allowed to use the Daily Test Maintenance process)
Daily	Daily Test Maintenance	no access (user is not allowed to use the Daily Test Maintenance process) allow access (user is allowed to use the Daily Test Maintenance process)
Daily	Daily Allocation Setup	no access (user is not allowed to use the Daily Allocation Setup process) allow access (user is allowed to use the Daily Allocation Setup process)
Daily	Daily Allocations	no access (user is not allowed to use the Daily Allocations process) allow access (user is allowed to use the Daily Allocations process)
Daily	EHS / Site Activity Definitions deprecated	no access (user is not allowed to use the EHS / Site Activity Definitions process) allow access (user is allowed to use the EHS / Site Activity Definitions process)
Daily	Facility Inspection Setup	no access (user is not allowed to use the Facility Inspection Setup process) allow access (user is allowed to use the Facility Inspection Setup process)
Daily	APCE Inspection Setup	no access (user is not allowed to use the APCE Inspection Setup process) allow access (user is allowed to use the APCE Inspection Setup process)
Daily	APCE Inspection Setup	no access (user is not allowed to use the APCE Inspection Setup process) allow access (user is allowed to use the APCE Inspection Setup process)
Daily	Water Hauler Companies deprecated	no access (user is not allowed to use the Water Hauler Companies process) allow access (user is allowed to use the Water Hauler Companies process)
Daily	Water Hauler Destinations	no access (user is not allowed to use the Water Hauler Destination process) allow access (user is allowed to use the Water Hauler Destination process)
Daily	Water Hauler Destinations	no access (user is not allowed to use the Water Hauler Destination process) allow access (user is allowed to use the Water Hauler Destination process)
Daily	Pumper Layout Manager	no access (user is not allowed to use the Pumper Layout Manager process) allow access (user is allowed to use the Pumper Layout Manager process)
Daily	Pumper Layout Manager	no access (user is not allowed to use the Pumper Layout Manager process) allow access (user is allowed to use the Pumper Layout Manager process)
Daily	Equipment Definitions	no access (user is not allowed to use the Pumper Layout Manager process) allow access (user is allowed to use the Pumper Layout Manager process)
Monthly	Production Entry Order	no access (user is not allowed to use the Production Entry Order process) allow access (user is allowed to use the Production Entry Order process)
Monthly	Monthly Allocation Setup	no access (user is not allowed to use the Monthly Allocation Setup process) allow access (user is allowed to use the Monthly Allocation Setup process)
Monthly	Monthly Allocations	no access (user is not allowed to use the Monthly Allocations process) allow access (user is allowed to use the Monthly Allocations process)
Monthly	Individual Site Corrections	no access (user is not allowed to use the Individual Site Corrections process) allow access (user is allowed to use the Individual Site Corrections process)
Monthly	Starting Inventories	no access (user is not allowed to use the Starting Inventories process) allow access (user is allowed to use the Starting Inventories process)
Monthly	Starting Inventories	no access (user is not allowed to use the Starting Inventories process) allow access (user is allowed to use the Starting Inventories process)
Monthly	Monthly Oil Tickets	no access (user is not allowed to use the Monthly Oil Tickets process) allow access (user is allowed to use the Monthly Oil Tickets process)
Regulatory Reporting	Federal Reporting	no access (user is not allowed to use the Federal Reporting process) allow access (user is allowed to use the Federal Reporting process)
Regulatory Reporting	State Reporting	no access (user is not allowed to use the State Reporting process) allow access (user is allowed to use the State Reporting process)
Imports	Import Sites	no access (user is not allowed to use the Site Import process) allow access (user is allowed to use the Site Import process)
Imports	Import Forecasts	no access (user is not allowed to use the Forecast Import process) allow access (user is allowed to use the Forecast Import process)
Imports	Import Meters	no access (user is not allowed to use the Meter Import process) allow access (user is allowed to use the Meter Import process)
Imports	Import Tanks	no access (user is not allowed to use the Tank Import process) allow access (user is allowed to use the Tank Import process)
Imports	Import Gas Statements	no access (user is not allowed to use the Gas Statement Import process) allow access (user is allowed to use the Gas Statement Import process)
Imports	Import Daily Data	no access (user is not allowed to use the Daily Data Import process) allow access (user is allowed to use the Daily Data Import process)
Imports	Import Monthly Data	no access (user is not allowed to use the Monthly Data Import process) allow access (user is allowed to use the Monthly Data Import process)
Imports	Import Sites From IHS	no access (user is not allowed to use the Import Sites From IHS process) allow access (user is allowed to use the Import Sites From IHS process)
Imports	Import Data From IHS	no access (user is not allowed to use the Import Data From IHS process) allow access (user is allowed to use the Import Data From IHS process)
Pumper	Pumper	no access (user is not allowed to use daily data capture tools) allow access (user is allowed to use daily data capture tools)
Pumper	Synchronize	not allowed to sync (user is not allowed to upload or download daily data) can download daily data (user only allowed to download daily data) can download/upload daily data (user allowed to download and upload daily data)
Pumper	Production Tab	no access (user is not allowed view or enter production data in field data capture tools) read-only viewing (user is only allowed to view production data in field data capture tools) can edit current day only (user is only allowed to enter production data for the current day) can edit all days but closed (user can enter production data for allowed days if not closed in monthly) can edit all days and closed (user can enter production data for any allowed days)
Pumper	Equipment Tab	no access (user not allowed to view or edit data in equipment tab in field data capture tools) read-only viewing (user can only view entries in equipment tab in field data capture tools) can edit data (user can view, add and edit entries in equipment tab in field data capture tools)
Pumper	Facility Inspections	default (user can add and edit facility inspections) can remove inspections (user can add, edit, and remove facility inspections)
Pumper	Site/EHS Activity Tab deprecated	no access (user not allowed to view or edit data in site/ehs tab in field data capture tools) read-only viewing (user can only view entries in site/ehs tab in field data capture tools) add (user can view and add entries in site/ehs tab in field data capture tools) add+edit (user can view, add, and edit entries in site/ehs tab in field data capture tools) add+edit+remove (user can view, add, edit, and remove entries in site/ehs tab in field data capture tools)
Pumper	Site Diary Tab	no access (user not allowed to view or edit entries in diary tab in field data capture tools) read-only viewing (user can only view entries in diary tab in field data capture tools) add entries (user can view and add entries in diary tab in field data capture tools) add+delete own entries (user can view, add, edit, and remove their own entries in diary tab in field data capture tools) add+delete all entries (user can view, add, edit, and remove all entries in diary tab in field data capture tools)
Pumper	Fluid Levels Tab	no access (user not allowed to view or edit entries in fluid levels tab in field data capture tools) read-only viewing (user can only view entries in fluid levels tab in field data capture tools) add (user can view and add entries in fluid level tab in field data capture tools) add+edit (user can view, add, edit entries in fluid level tab in field data capture tools) add+edit+remove (user can view, add, edit, and remove all entries in fluid level tab in field data capture tools)
Pumper	View Well Test History	do not show (do not show full well test history in field data capture tools) show (show full well test history in field data capture tools)
Insight	Insight	no access (user is not allowed to use insight processes that have not been assigned a permission) allow access (user is allowed to use insight processes that have not been assigned a permission)
Insight	Allow online access (Portal)	no access (user is not allowed to use the online portal) allow access (user is allowed to use the online portal)
Insight	Remove non-inspection activities	no access (user is not allowed to remove non-inpsection activities) allow access (user is allowed to remove non-inpsection activities)
Query	Query	no access (user is not allowed to use query tool) SELECT statements (user is allowed to use query tool for select statements) SELECT+INSERT+UPDATE statements (user is allowed to use query tool for select, insert and update statements)
Mobile Apps	Pumper iOS/Android App	no access (user is not allowed to use the mobile data capture apps) allow access (user is allowed to use the mobile data capture apps)
Mobile Apps	Inspection iOS app	no access (user is not allowed to use the mobile inspection app) allow access (user is allowed to use the mobile inspection app)

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