Difference between revisions of "Downcode Maintenance"
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| − | '' | + | ''When downtime is recorded for a site codes are created that describe the reason for the downtime. The Downcode Maintenance process is used to manage the codes and their descriptions that are used in the field data capture apps.'' |
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| + | ◄ [[Tools]] | ||
| − | + | [[File:Downcode_MaintenanceX3.png|500px|border|right]] | |
| − | + | === Where can I find it? === | |
| − | + | You can find this process on the main menu under the Tools| Downcode Maintenance, or by using the screen search at the top of the screen. | |
| − | + | === How do I use it? === | |
| − | + | There are a default set of downcodes that are provided in PRAMS. This process allows you add, edit, and/or remove downcode items so that the meet your companies needs. Each downcode consists of a code, description and active flag. | |
| − | + | The order the downcodes are displayed is the order you see them on the screen. You can reorder the list by dragging the rows up or down. | |
| − | + | ==== Adding a downcode ==== | |
| + | |||
| + | *To add a new downcode click the button labeled 'Add' at the top of the screen. This will open a popup window where you can specify the code, description, and active state for the new downcode. | ||
| + | *The code is required and must unique and be between 1 and 5 alphanumeric characters, spaces are allowed. | ||
| + | *The description is required and must be between 1 and 40 alphanumeric characters, spaces are allowed. | ||
| + | *When creating a new downcode don't forget to check the 'Active' box. | ||
| + | *Click the button labeled 'Add' to save the new downcode. | ||
| + | |||
| + | ==== Editing a downcode ==== | ||
| + | |||
| + | *To edit a downcode you may click the row of downcode and then click the button labeled 'Edit' at the top of the screen or just double click the row the downcode is on. | ||
| + | *A popup window will open where you can make the necessary changes. | ||
| + | *Click the button labeled 'Save Changes' to save your changes. | ||
| + | |||
| + | ==== Removing a downcode ==== | ||
| + | |||
| + | *To remove a downcode first select the row it is in and then click the button labeled 'Remove' at the top of the screen. | ||
| + | *If this downcode has not been used in any transactional data you will just be asked to confirm that you want to remove it. | ||
| + | *If this downcode has been used then you will be prompted to specify another existing downcode to apply to use to replace the records that use the one you are removing. Before removing the downcode item the system will replace all the existing transactional data with the new code specified. | ||
| + | |||
| + | ==== Exporting downcodes ==== | ||
| + | |||
| + | *You can print the current list of downcodes by clicking the button labeled 'Print' at the top of the screen. | ||
| + | *You can export the current list of downcodes to Excel by clicking the button labeled 'Excel' at the top of the screen | ||
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| + | Copyright © {{CURRENTYEAR}} by PRAMS Plus LLC. All Rights Reserved. | ||
Latest revision as of 14:01, 2 June 2026
When downtime is recorded for a site codes are created that describe the reason for the downtime. The Downcode Maintenance process is used to manage the codes and their descriptions that are used in the field data capture apps.
◄ Tools
Contents
Where can I find it?
You can find this process on the main menu under the Tools| Downcode Maintenance, or by using the screen search at the top of the screen.
How do I use it?
There are a default set of downcodes that are provided in PRAMS. This process allows you add, edit, and/or remove downcode items so that the meet your companies needs. Each downcode consists of a code, description and active flag.
The order the downcodes are displayed is the order you see them on the screen. You can reorder the list by dragging the rows up or down.
Adding a downcode
- To add a new downcode click the button labeled 'Add' at the top of the screen. This will open a popup window where you can specify the code, description, and active state for the new downcode.
- The code is required and must unique and be between 1 and 5 alphanumeric characters, spaces are allowed.
- The description is required and must be between 1 and 40 alphanumeric characters, spaces are allowed.
- When creating a new downcode don't forget to check the 'Active' box.
- Click the button labeled 'Add' to save the new downcode.
Editing a downcode
- To edit a downcode you may click the row of downcode and then click the button labeled 'Edit' at the top of the screen or just double click the row the downcode is on.
- A popup window will open where you can make the necessary changes.
- Click the button labeled 'Save Changes' to save your changes.
Removing a downcode
- To remove a downcode first select the row it is in and then click the button labeled 'Remove' at the top of the screen.
- If this downcode has not been used in any transactional data you will just be asked to confirm that you want to remove it.
- If this downcode has been used then you will be prompted to specify another existing downcode to apply to use to replace the records that use the one you are removing. Before removing the downcode item the system will replace all the existing transactional data with the new code specified.
Exporting downcodes
- You can print the current list of downcodes by clicking the button labeled 'Print' at the top of the screen.
- You can export the current list of downcodes to Excel by clicking the button labeled 'Excel' at the top of the screen
Copyright © 2026 by PRAMS Plus LLC. All Rights Reserved.